A Day in the Life of a Substitute Coach

● Provide on-call recess support to a school in your geographic area
● Provide on-call out-of-school-time support to a school in your geographic area
● Building relationships with school staff and students
● Leading activities based on play and SEL
● Managing transitions to and from the lunch and recess spaces
● Supporting school SEL needs, as needed

Requirements & Qualifications

● Passion for Urban Initiatives’ mission
● Strong time management, administrative, analytical, and organizational skills
● Superior communication skills, both spoken and written
● Strong budget management knowledge
● Strong presentation and group facilitation skills (demonstrated experience preferred)
● Quick learner and problem solver, experienced in managing conflicts
● Self-directed while balancing multiple tasks within a team-based work environment
● Ability to be flexible and manage multiple priorities while maintaining high-quality work
● Commitment to interrupting all forms of oppression in the workplace
● Commitment to supporting a diverse, equitable, and inclusive environment for youth
● Demonstrated experience working with a diverse group of people, particularly those living in underserved neighborhoods

Compensation Package

● Competitive hourly rate of $21 – max of 25 hours per week
● Retirement Plan Options after 1000 hours worked
● Paid Sick Leave
● Comprehensive Training
● Employee Recognition Programs
● Support for Community Involvement

Responsibilities

Administer Salesforce for program data, including:
– Manage user accounts, permissions, system settings, and security access;
– Develop customizations and backend fixes for objects, fields, layouts, record types, and processes;
– Manage data uploads to increase efficiency of data entry, as appropriate;
– Generate reports to support effective program management;
– Utilize integrated Salesforce apps (currently Skuid and FormAssembly) to create electronic program registration forms and surveys;
– Oversee process for meeting data reporting requirements for internal use and for external partners;
– Improve database and integrated app functionality, efficiency, and utilization to meet organizational needs, and work with external partners to achieve these opportunities, as appropriate;
– Evaluate new Salesforce versions and related systems and any potential impacts;
– Troubleshoot all issues/errors across Salesforce and integrated apps;
– Annually maintain documentation of database protocols and processes, end-user instructional materials, and staff training; and
– Serve as the point person for other program data systems, as needed, such as CitySpan and Aspen to meet reporting requirements for partners.

Administer DonorPerfect (DPO) database for fundraising data, including:
– Administer DPO in accordance with organizational protocols including donation entry, draft acknowledgments, enter new contacts, track/enter all revenue, pull reports, support data hygiene, etc.;
– Compile and share weekly donor reports with the Development Team for review; make any changes in the system as noted by the Development Team
– Compile and share post-event and appeal reports
– Assist with monthly revenue reconciliation by reviewing UI’s bank statement monthly and ensuring all revenue received was entered and appropriately acknowledged in the DPO system; and
– Oversee annual mailing list clean-up in the DPO system by creating an effective strategy with relationship support from the Development Team.

Oversee automated analyses and reporting of data in Tableau dashboards:
– Ensure Tableau Prep workflow is functioning as designed, and troubleshoot any errors;
– Oversee the functionality of dashboards in Tableau Desktop and Tableau Online;
– Proactively identify opportunities to improve the integration of qualitative data into existing dashboards to maximize interactivity and usability for program staff;
– Provide technical assistance for dashboard usage to program staff as needed (e.g., generating school-specific reports, understanding how to use filters, etc.); and
– In collaboration with UI leadership, identify and implement opportunities for increased Tableau usage across the organization.

Requirements & Qualifications

● Passion for Urban Initiatives’ mission and for data usage as an organizational learning tool
● Embody UI’s organizational values: teamwork, commitment, fun, impact, inclusion, and initiative
● Demonstrated ability to master new databases, such as Salesforce, and manage the technical aspects of a database on the back-end in order to improve functionality, user experience, and reporting capabilities
● Demonstrated ability to master new data visualization tools and techniques
● Demonstrated ability to generate insights from data analysis to help drive organizational decision making
● Proficiency in Microsoft Office and/or G Suite, especially Excel and/or Sheets
● Strong organizational skills and ability to multitask, prioritize work effectively, and consistently meet deadlines in a fast-paced environment
● Detail-oriented
● Desire to be a team player and ability to effectively work both independently and collaboratively
● Excellence in both written and verbal communications and the ability to effectively communicate with a diverse range of stakeholders
● Ability to think critically, be forward-thinking, and determine situational and systemic solutions to problems
● Commitment to interrupting all forms of oppression in the workplace to work toward organizational anti-racist, anti-oppressive transformation

Compensation Package

● Base salary of $55,000
● Health, dental, and vision insurance premiums paid 100% by Urban Initiatives (for employees and for their children)
● Life, short term disability, and long term disability insurance paid 100% by Urban Initiatives
● Option to contribute to a 401K with up to a 3% match of your salary after one full year of employment
● 120 hours (15 days) paid time off per year (PTO may be prorated based on start date)
● Paid holidays (Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve through New Year’s Day)
● Comp time for salaried employees

Responsibilities

Raise Funds through the submission of estimated 70 Proposals, LOIs or Reports Annually
-Anticipate writing approximately 5 proposals, LOIs or reports a month, resulting in about 20 hours of work per month (may vary month to month).
-Write Proposals and LOIs for each funder as identified in the grant calendar
-Refer to template language and previously submitted proposals or LOIs as well as customize for the specific funder as appropriate
-Compile Reports in alignment with funds received and funder expectations
-Refer back to the original proposal and previously submitted reports as appropriate
-Collaborate with the team members to support customization as needed
-Work with the Chief Operating Officer to confirm financial reporting, update budgets and audit information
-Work with the Research & Evaluation department to confirm recent attendance and survey data related to participant outcomes
-Work with the Director of Learning and Instruction to confirm curriculum and training updates as related to the content of the proposal
-Work with the Director of Special Projects to share firsthand anecdotes and success stories from participants
-Communicate with proposal contacts and program managers at the foundation as needed with support from the Development Director
-Confirm timely submission of all proposals by the Development Director
-Update the Master Grant tracker with any relevant submission deadlines for proposals, LOIs and reports
-Keep accurate records of submitted proposals, LOIs, and reports in Google Drive so that the team can refer back to the appropriate materials
-Special Responsibilities for the Department of Family & Support Services
-Work with the Program Administration Director to submit vouchers for financial reimbursements as related to the grant
-Work with the Research & Evaluation team to register students in the CitySpan system and keep track of enrollments in the program
-Work with the Research & Evaluation team to track attendance for students in the CitySpan system

Responsibilities

– Serve as staff liaison to the Campaign Committee composed of five to ten Board Members and other volunteer leaders who aim to raise $10M to accelerate Urban Initiatives’ impact over the next three years
– Schedule meetings, work with the Executive Director and Managing Director to set agendas and prepare materials in advance of meetings, take notes during meetings, send follow up action items, generate activity reports, and track committee progress
-Support the Chief Executive Officer and other development leadership with their fundraising activity
-Complete an array of administrative tasks to support the CEO including, but not limited to: scheduling meetings, composing, preparing, and tracking correspondence, organizing and compiling documents for meetings, and overseeing effective follow-ups and next steps
-Manage the CEO’s calendar with accurate contact information and meeting locations, whether in person or virtual
-Join meetings and participate in conversations with internal and external stakeholders on matters related to the CEO’s special initiatives
-Assist in the creation of and manage administrative procedures and communications systems to support the CEO in the donor database DonorPerfect
-Develop reports to support the CEO in effective external relationship management and use reports to suggest meeting and outreach strategy
-Prepare the CEO on upcoming funder meetings through the generation of meeting outlines and practice sessions
-Follow up on contacts made by the CEO to support the cultivation of ongoing relationships
-Develop materials to support pre and post-meeting communications including but not limited to emails, Word documents, Excel spreadsheets, and PowerPoints
-Manage the CEO’s LinkedIn by responding to DMs, managing connections, and posting relevant content at least once a month
-Oversee development administrative functions
-Oversee and administer functional training to members of the development team. Training include database management, developing meeting outlines and email management
-Work with the Development Director to develop agendas for team meetings and take and distribute minutes.
-Support tracking of fundraising activity and donor relationship management in development team systems
-Draft annual solicitation materials including sponsorship packets and decks based on template proposal and marketing materials.
-Oversee the strategic implementation of fundraising through social media and the appropriate announcement of funders and partnerships on platforms in collaboration with the Development Director.
-Oversee team financial administration including running donor reports, getting edits from the development team on acknowledgments and sending the official acknowledgments
-Take minutes at the development team meetings
-On a quarterly basis, provide support for fundraising event logistics including but not limited to sponsorship tracking, communications, and CEO relationship management

Requirements & Qualifications

● Passion for Urban Initiatives’ mission and for data usage as an organizational learning tool
● Embody UI’s organizational values: teamwork, commitment, fun, impact, inclusion, and initiative
● Desire to be a team player and ability to effectively work both independently and collaboratively
● Demonstrated ability to think critically, be forward-thinking, and determine situational strategies
● Demonstrated ability to serve as a sounding bound to clarify decisions and strategic steps to reach desired goals
● Demonstrated ability to organize and manage projects and manage multiple tasks in a busy environment
● Strong administrative skills and attention to detail
● Excellence in both written and verbal communications and the ability to effectively communicate through an array of approaches (emails, phone, in-person, presentation, deck, one-pager, soundbites, etc.)
● Commitment to join the UI team on our anti-racist journey, which includes interrupting oppression in our work whenever we encounter it
● Experience with relationship management software or a similar databases

Compensation Package

● Base salary of $55,000
● Health, dental, and vision insurance premiums paid 100% by Urban Initiatives (for employees and for their children)
● Life, short term disability, and long term disability insurance paid 100% by Urban Initiatives
● Option to contribute to a 401K with up to a 3% match of your salary after one full year of employment
● 120 hours (15 days) paid time off per year (PTO may be prorated based on start date)
● Paid holidays (Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve through New Year’s Day)
● Comp time for salaried employees

Urban Initiatives & Community School’s Initiative Overview

Urban Initiatives is dedicated to intentionally fostering a climate of purposeful inclusion in our workplace, and candidates of diverse backgrounds and identities are strongly encouraged to apply. Urban Initiatives is an Equal Opportunity Employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, age, national origin, veteran status, disability, marital status, sexual orientation, gender identity or gender expression. This is in accordance with federal and state law. Founded in 2003, Urban Initiatives is a nonprofit organization that runs youth development programs in the Chicago Public Schools (CPS). Urban Initiatives’ mission is to empower Chicago’s youth to become community leaders through academic success, healthy living, and social-emotional learning. We amplify the inherent power of sports and teamwork to unify diverse stakeholders and strengthen communities. Urban Initiatives takes a collaborative, whole-child approach to development in order to provide children with ongoing opportunities to reach their full potential. Currently, Urban Initiatives serves thousands of students throughout the City of Chicago. Community Schools Initiative (CSI) is a federally funded program that utilizes a year-round approach to impact youth, families, and the broader community with comprehensive support in the out-of-school time (OST) space.

Responsibilities

-Oversee the day-to-day operation of OST coordination at a CPS school. This includes: Planning and making recommendations for the implementation of high quality program activities that meet the mission and vision of program, align to the schools goals, and provide diverse learning opportunities; Meet program requirements in partnership with CSI and 21st century grant requirements; maintain accurate record-keeping and monitoring of policies and procedures.

-Staffing and Training: Supervise and participate in the recruitment of out-of-school-time (OST) program staff; Negotiate vendor and independent contractor agreements on behalf of the program with agencies and individuals who provide services

-Budget Management: Tracking and maintenance of expenditures within the budget.

-Provide direct service to youth and/or parent participants.

-Stakeholder Engagement: Organize and manage an Advisory Committee that is responsible for general oversight of the out-of-school-time program; Seek input from administration, teachers, school staff, LSC members, parents, and students to determine ongoing needs of community.

-Evaluation: Assure that site-based reporting and evaluation components are completed and delivered.

-Attend the following Annual UI Fundraising Events: Soccer Ball and Work to Play Cup

Requirements & Qualifications

● Passion for Urban Initiatives’ mission
● Commitment to interrupting all forms of oppression in the workplace
● Committed to supporting a diverse, equitable, and inclusive environment for youth
● Ability to build relationships and communicate effectively with a diverse set of stakeholders including other staff members, youth, coaches, families, partner organizations and funders through a variety of different mediums.
● At least two years experience working in the youth development field (experience in a supervisor role preferred)
● Superior communication skills, both spoken and written
● Strong budget management knowledge
● Strong presentation and group facilitation skills (demonstrated experience preferred)
● Quick learner and problem solver, experienced in managing conflicts
● Strong time management, administrative, analytical, and organizational skills
● Self-directed while balancing multiple tasks within a team-based work environment
● Ability to be flexible and manage multiple priorities while maintaining high quality of work
● Demonstrated experience working with a diverse group of people, particularly those living in underserved neighborhoods
● Willingness to travel locally as needed
● Fingerprint Background Check (required in-house)
● CPR certification (training provided)
● Negative TB test (required)

Compensation Package

● Base salary of $35,000
● Health, dental, and vision insurance premiums paid 100% by Urban Initiatives (for employees and for their children)
● Life, short term disability, and long term disability insurance paid 100% by Urban Initiatives
● Option to contribute to a 401K with up to a 3% match of your salary after one full year of employment
● 120 hours (15 days) paid time off per year (PTO may be prorated based on start date)
● Paid holidays (Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve through New Year’s Day)
● Comp time for salaried employees